Wedding preparations are not all about the glamour. There are also aspects that need some work which includes coordination and tedious arrangements with your suppliers. And yes, this is very crucial. One of the most important things to do when planning a wedding is hiring a photographer and a videographer. To make this task as easy as a piece of your wedding cake, here are five things to remember when hiring your photographer and videographer:
- Confirm the date and location of your wedding and reception.
Your wedding date and location is the topmost indicator of your wedding arrangements. Make sure that you have sent this information to all your guests and suppliers, weeks or even months before the big day.
- Contact your desired supplier and request for a detailed quotation of their services.
Once you have found a photographer and a videographer you want to capture the momentous event of your life, begin the negotiation by requesting for a detailed quotation of their services. Check if they have packages you can choose from and if their services can really cater to the needs of your celebration.
- Meet with your supplier and request for a final and a fully-itemized list of the costs associated with their services.
Check if the agreed costs cover all your wedding needs and requests and if they can offer you discounts or complimentary services.
- Create a contract stating the agreed time and date of the service.
Include in this agreement the date, the time or number of hours they will spend shooting, the number of photos and the duration of the video to be taken, and the schedule of reviewing and providing of the final output.
- Secure a copy of the venue’s regulations about photography and videography.
This might not be applicable to all, but it is also important to consider the setting of the event. If the venue has regulations about photography and videography, you need to take note of them and relay them to your location’s manager so that they can help in scouting the location and setting up the equipment easily.
And that’s it! You’re all set. At least for now. Once everything is written up and agreed, you can also ask for a record of everything you have requested to make sure that you really get what you paid for.
Wedding planning and its arrangement might be too overwhelming sometimes and expectedly takes a lot of legwork. But as your wedding comes near it is also important to enjoy every planning day and anticipate only the best things to come. You deserve it!
Original Photo Credit: Paul Vincent Photography
